Mid-America Collegiate Horticultural Society
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CONSTITUTION AND BY-LAWS
Article I
The name of the organization shall be the Mid-America Collegiate Horticultural
Society (MACHS).
Article II
The objective of this organization shall be:
to promote an awareness of the profession of Horticulture,
to furnish a medium of communication for Horticulture students, and
to exchange club and professional ideas.
Article III
The membership shall consist of affiliated collegiate Horticulture clubs and
their members from the following states: Colorado, Illinois, Indiana, Iowa,
Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, South Dakota,
and Wisconsin.
Article IV
Regular meetings shall be held annually, preferably, during the month of March
or April with different clubs sponsoring each year’s meeting.
Article V
The officers of the Mid-America Collegiate Horticultural Society shall be: Chairperson,
Vice-President, Finance Officer, Communication Officer, Historian, and Sergeant-at-Arms.
A faculty advisor shall be elected. Officers must submit a permanent mailing
address to the Chairperson and the Communications Officer by September 1st.
Article VI
The articles may be amended by two-thirds vote of delegates attending the annual
meeting. The by-laws may be amended by a simple majority of those delegates
present at the business meeting. Proposals for constitutional changes shall
be submitted to the Sergeant-at-Arms no later than February 1st.
Section 1: Eligibility of Officers
All officers shall be chosen from the active members of the Mid-America Collegiate
Horticultural Society. Officers shall not be graduating with in their term of
office. Officers shall be elected from differing institutions, however, in the
event that there are no nominations received for an office from either a represented
or non-represented institution; then nominations must remain open for five minutes.
If after five minutes has passed and there are still no nominations, then nominations
of students from institutions that are already represented in the executive
offices shall be accepted.
Section 2: Election of Officers
The election will be held at the annual meeting. Each club shall have two voting
delegates. Nominations shall be made at the annual meeting by a voting delegate.
Qualifications of the candidate shall be stated prior to the vote. Voting of
all officers shall be done by secret ballot. In case no candidate shall have
received a majority upon the first ballot, all but the two highest candidates
shall be dropped and additional ballots cast until one candidate shall receive
a majority.
Section 3: Term of Office
No club member may hold more than one office in a given year, nor shall any
institution hold the same office for two consecutive terms. The office term
shall consist of one year.
MACHS Co-Advisors shall be elected, one from the currently hosting college and
the other from the next years host school.
Section 4: Duties of Officers
Chairperson- must be elected from succeeding host school. Organizes
the local university planning committee,
presides at the annual meeting according to "Robert's Rules of Order,"and
coordinates MACHS officers
Vice Chairperson- must be elected from second successive host
school. Aids in the duties of the other officers and assume the duties of the
chairperson in the chairpersons absence. Also to promote the presentation papers
and to promote attendance at the annual meetings. Shall also send out criteria
for paper abstracts to each school. The Vice-Chairperson will maintain a mailing
roster with special emphasis on institutions listed in Article III that were
absent at the last business meeting. The Vice-Chairperson will contact each
institution that was absent at the last business meeting and report to MACHS
as to why those clubs were absent.
Financial Officer-collect dues, distribute funds as directed
by the society, submit an oral and written report. Shall also keep a record
of funds of the MACHS paper presentation fund. The Finance Officer shall keep
a receipt book system, where by the officer will recognize all income from each
club by receipt. The officer shall also keep all bank statements and take all
necessary steps to transfer the MACHS account to the incoming Finance Officer
following the annual banquet.
Communication Officer-will take the minutes of the annual meeting, and publish
a spring, fall and early Winter newsletter. The spring newsletter shall detail
MACHS annual meeting and individual club activities; which must be sent out
by April 20. Must distribute biannual reports (see appendix) to each school
and publish fall newsletter based on such reports by December 1. The early winter
newsletter needs to discuss what is going on in MACHS and about the upcoming
conference.
Historical Reporter- Responsible for working with other officers
to maintain, update and continually add to MACHS website. Use all pictures and
information gathered by the previous officer to update the webpage. They will
need to take pictures of all aspects of the conference and collect pictures
and memorabilia from other school representatives for the successive officer.
Sergeant-at-Arms: preside over the annual convention review
committee, submitting the committee’s recommendations at the annual business
meeting, be advisor to meeting on parliamentary and constitutional procedures.
Incoming officer shall insure that newly appointed MACHS officer and all schools
receive a copy of the revised constitution by May 1. This office shall not be
voting office.
Section 5: Replacement of Officers
In the event an officer cannot fulfill his/her duties, a replacement officer
shall be appointed. The affiliating club from which that officer was a member
shall select from its membership the replacement officer. A new faculty advisor
will not be chosen by the Chairperson if the advisor cannot fulfill his/her
duty.
Section 6: Affiliation of Clubs
Each Horticulture club desiring to become a member of the Mid-America Collegiate
Horticultural Society shall become a member by paying the annual dues as stated
in Article 7 to the financial officer as well as submit ting
a biannual club report to the communications officer by November 1st, prior
to the annual meeting and one at the annual meeting , and paying $25 for the
expense of paper presentation awards to the MACHS treasurer.
Section 7: Dues
Each club will pay an annual due of $50. Must also pay $25 for the expense of
paper presentation awards. Both to be submitted to the MACHS financial officer.
Section 8: Voting
Submission of an annual report to the communications officer and submission
of dues to the finance officer by date of registration will constitute voting
privileges. Each club shall have two voting delegates. In the event of a tie,
the chairperson will break the tie. Failure to pay dues and to submit an annual
report will result in loss of voting rights for the next meeting attended. Voting
rights may be regained by payment of delinquent dues for the present year and
the past two years and by submission of an annual report for the past year.
Section 9: Quorum
Two-thirds of eligible voting clubs attending MACHS at the business meeting
must be present to constitute a quorum.
Section 10: Host School
Any number of clubs may volunteer to host the annual convention two years in
advance. A vote will be taken by the student body to select the site of the
next meeting. February 1 shall be the deadline for the host school to announce
the meeting and formulate a tentative itinerary. The host school will be required
to host a horticulture competition. The host school will collect registration
fees for the cost of the scheduled meeting activities. The portion not spent
of these fees will be transferred to the general fund for the society activities.
From the treasury, up to two hundred dollars shall be allocated to the host
club for the purchase of plaques given for paper presentations. The hosting
club shall be required to submit a financial report to the finance officer.
This report shall be submitted by September 30 of the year the school hosted
MACHS.
Section 11: Student Paper Presentations
MACHS will sponsor the annual student paper presentation. Breakdown of awards
shall be as follows: fifty percent of total presentation dues (as stated in
Article 7), shall be awarded to the 1st place presentation; thirty percent,
shall be awarded to the 2nd place and twenty percent for 3rd . Guidelines are
specified in the appendix.
Section 12: Officer Reimbursement
Where as communications are essential and vital operations of MACHS, officers
will be reimbursed for necessary newsletter and mailing costs from the MACHS
treasury. Host school shall be reimbursed for competition awards. 1st through
3rd place plaques/certificates shall be awarded for overall team, overall individual,
individual judging, individual woody identification, individual herbaceous identification,
and individual general knowledge exam. Historian shall be reimbursed up to $50
for costs of scrap booking and picture development. Officer must submit receipts
for expenditures to the finance officer. All remaining funds from paper presentation
dues and club dues shall be given to host school to defray cost associated with
MACHS conference.
Section 13: MACHS Representative to the ACB
MACHS Regional representative will receive financial aid to help pay for expenses
incurred at the ASHS Convention as deemed appropriate by the executive officers,
up to, but not exceeding $150 $300. This representative will send a written
report about MACHS to the ACB Vice-President, Greenleaf Editor and Communication
Officer. The representative will also report back on the MACHS Convention about
the year’s prior national convention. The representatives club must be
affiliated with the ACB. Also, the representative should first utilize any aid
available through their own department to pay for their expenses. If expenses
exceed that amount, only then will MACHS provide financial aid.
Section 14: Central Location for Slides
All pictures, competition results and other conference related material shall
be stored on the MA years historian.
Section 15:Horticulture Competition
MACHS will sponsor the annual student horticulture competition, consisting of
a general knowledge exam, woody identification, herbaceous identification and
judging contest. Criteria for plant judging shall be taken from Judging Horticultural
Products, by R. L. Renner, Jr. as published by the University of Florida (provided
in appendix). Guidelines for Horticulture Competition are specified in the appendix.
CLUB BIANNUAL REPORT
President_________________________________________
Vice President_____________________________________
Treasurer_________________________________________
Secretary_________________________________________
Historian_________________________________________
Ag Council Representative__________________________
MACHS Communications Person_____________________
Social/Activities Chairman___________________________
Advisors__________________________________________
__________________________________________
__________________________________________
Current Mailing Address of School
Phone Number
Special Activities and Events during year
Please attach any comments or articles to be added to newsletter. Horticulture
Competition Guidelines
Each school’s team contestants and individual participants will compete
in four divisions: Plant judging, Plant Identification of Woody Specimens, Plant
Identification of Herbaceous Specimens, and the General Knowledge Exam, weighted
equally.
Plant Judging
a. Landscape Plants
5 classes @ 10 points each
b. Greenhouse and Floral Plants
5 classes @ 10 points each
c. Vegetable Crops
5 classes @ 10 points each
d. Fruit and Nut Crops
5 classes @ 10 points each
Plant Identification
a. Woody Ornamentals
20 specimens @ 10 points each
b. Herbaceous Plants
20 specimens @ 10 points each
General Knowledge Exam
The general knowledge exam will consist of 50 to 100 multiple choice questions.
The total value shall equal 200 points. The exam will cover just about every
area of plant science imaginable.
Rules:
A team consists of four official members. If four members are not present from
a school, the attendees will compete as individuals. Additional attendees, not
on a team, are welcome to compete individually, but will not be eligible for
awards.
Contestants will not be allowed to touch or handle any plant material during
any portion of the competition. Any infraction of this policy is sufficient
to eliminate the team from the competition.
In case of a tie, the team with the highest point total individual will be declared
the winner.
Appendix B
American Society for Horticultural Science
Association of Collegiate Branches (ACB)
Please use as a reference for MACHS paper revision
SCORE SHEET FOR ORAL PRESENTATIONS OF COLLEGIATE BRANCH PAPERS
Paper presented by undergraduate students in the Collegiate Branch Forum at
ASHS annual meetings may deal with the science or the art of horticulture in
one of the following areas:
1. Independent Research (basic or applied) Papers should include objectives,
experimental design, methods, execution of the experiment, results and conclusions.
2. Art of Landscape Design Papers should describe the design of an extensive
area (such as a park or shopping center) and should illustrate the validity
of the principles involved and the effective employment of these principles.
3. Horticultural Survey- Papers should report on a survey conducted in some
phase of Horticultural business or industry and should indicate the need for
the survey as well as its purpose and results.
4. Communications (the art and science) Papers should report results or demonstrate
methods and techniques of effective communication as related to horticultural
extension, teaching , etc.
Papers will be judged on the basis of the following criteria and the maximum
points attached there to as prepared and adopted by the ASHS Collegiate Activities
Committee.
Maximum Judges
I. Preparation points score
A. Is the subject of importance and of interest or value? 5 ____
B. Was the work well planned in relation to the subject 25 ____
area chosen and the resulting plan carried out thoroughly
and effectively?
C. Was the abstract prepared in accordance with interactions 5 ____
and does it contain information on methods and results?
I I. Presentation
A. Was the paper well organized with respect to purpose, 25 ____
previous work, clarity, logical sequence and proportion?
B. Was the presentation scholarly with particular reference to 25 ____
appropriate grammar, diction, use of visual aids,
knowledge of subject matter and ability
to answer questions from the audience and the judges?
C. Visuals (preparation and effective use) 10 ____
D. Were the conclusions valid? 10 ____
III. Penalty
A. Length of presentation should be 11 to 13 minutes.
Speakers shall be penalized 3 points per minute for -6 ____
each minute over 13 or under 11 minutes, up to a
maximum of 6 points.
TOTAL POSSIBLE POINTS 100 ____
Revised 2/85, 2/88 & 8/88
Appendix D
American Society for Horticultural Science
Association of Collegiate Branches
Official MACHS Plant Lists
Annuals
_Ageratum houstonianum
_Antirrhinum majus
_Begonia x semperflorens-cultorum
_ Catharanthus roseus
_Cleome hasslerana
_Coleus x hybridus
_Cosmos bipinnatus
_Gazania rigens
_Helianthus annuus
_Impatiens platypeltatum
_Impatiens wallerana
_ Lantana camara
_Lobelia erinus
_Lobularia marituma
_Nicotiana alata
_Pelargonium x hortorum
_Petunia x hybrida
_Portulaca grandiflora
_Salvia splendens
_Senecio cineraria
_Tagetes erecta
_Tagetes patula
_Viola x wittrockiana
_Zinnia elegans
Grasses
_Festuca glauca
_Imperata Cylindrica
_Miscanthus sinenesis
_Pennisetum setaceum
Perennials
_Achillea filipendulina
_Achillea millefolium
_Ajuga reptans
_Aqulegia hybrida
_Artemisia schmidtiana
_Baptisia australis
_Campanula medium
_Centaurea cyanus
_Coreopsis grandiflora
_Dicentra spectabilis
_Echinacea purpurea
_Gaillardia x grandiflora
_Gypsophila paniculata
_Hemerocallis sp.
_Heuchera sanguinea
_Iberis simpervirens
_Liatris spicata
_Lupinus ‘Russel Hybrid’
_Paeonia hybrids
_Phlox paniculata
_Rudbeckia hirta var. Pulcherrima
_Salvia superba
_Sedum spetabilis
Herbs
Foliage
_Araucaria heterophylla
_Asparagus densiflorus ‘Sprengeri’
_Brassaia actinophylla
_Chlorophytum comosum
_Crassula argentea
_Dieffenbachia amoena
_Dracaena fragrans ‘Massangeana’
_Dracaena marginata
_Euphorbia pulcherrima
_Ficus benjamina
_Ficus elastica
_Gynura aurantiaca
_Hedera helix
_Hoya carnosa
_Kalanchoe blossfeldiana
_Maranta leuconeura kerchoviana
_Nephrolepis exaltata ‘Bostoniensis’
_Philodendron scandens oxycardium
_Platycerium bifuracatum
_Santpaulia ionantha
_Sansevieria trifasciata
_Saxifraga stolonifera
_Schefflera arboricola
_Schlumbergera bridgessii
_Spathiphyllum sp.
_Tradescantia fluminensis
Woody Plants
_Abies balsamea
_Abies concolor
_Acer x freemanii
_Acer ginnala
_Acer negundo
_Acer platanoides
_Acer rubrum
_Acer saccharinum
_Acer saccharum
_Aesculus glabra
_Aesculus hippocastanum
_Amelanchier arborea
_Amelanchier laevis
_Berberis thunbergii
_Betula nigra
_Betula papyrifera
_Betula platyphylla
_Buxus microphylla
_Carya ovata
_Catalpa speciosa
_Celtis occidentalis
_Cercis canadensis
_Chaenomeles speciosa
_Cladrastis lutea
_Cornus alternifolia
_Cornus sericea
_Corylus americana
_Cotoneaster apiculatus
_Cotoneaster divaricatus
_Cotoneaster horizontalis
_Crataegus crusgalli
_Crataegus phaenopyrum
_Euonymus alata
_Euonymus fortunei
_Fagus grandifolia
_Fagus sylvatica
_Forsythia x intermedia
_Fraxinus americana
_Ginkgo biloba
_Gleditsia triacanthos
_Gymnocladus dioica
_Hydrangea arborescens
_hydrangea paniculatat
_Juglans cinerea
_Juglans nigra
_Juniperus chinensis
_Juniperus horizontalis
_Juniperus virginiana
_Larix decidua
_Ligustrum x vicaryi
_Ligustrum vulgare
_Liriodendron tulipifera
_Lonicera tatarica
_Magnolia x soulangiana
_Magnolia stellata
_Malus floribunda
_Morus alba
_Myrica pensylvanica
_Nyssa sylvatica
_Ostraya virginiana
_Pachysandra terminalis
_Parthenocissus quinquefolia
_Philadelphus coronarius
_Picea glauca
_Picea pungens
_Pinus mugo
_Pinus nigra
_Pinus resinosa
_Pinus strobus
_Pinus sylvestris
_Populus tremuloides
_Potentilla fruticosa
_Prunus cerasifera
_Prunus x cistena
_Prunus virginiana
_Pyrus calleryana
_Quercus alba
_Quercus bicolor
_Quercus macrocarpa
_Quercus palustris
_Quercus rubra
_Rhamnus frangula
_Rhododendron catawbiense
_Rhododendron ‘Exbury Hybrids’
_Rhododendron ‘PJM’
_Rhus glabra
_Rhus typhina
_Ribes alpinum
_Robinia pseudoacacia
_Sorbus aucuparia
_Spirea x bumalda
_Spiraea prunifolia
_Spiraea x vanhouttei
_Syringa vulgaris
_Taxus cuspidata
_Taxus x media
_Thuja occidentalis
_Tilia americana
_Tilia cordata
_Tsuga canadensis
_Ulmus parvifolia
_Ulmus pumila
_Viburnum dentatum
_Viburnum lantana
_Viburnum lentago
_Viburnum opulus
_Weigela florida